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Annual savings summary

The Danish Bank of Statistics (StatBank) shows that the average hourly wage in 2015 was DKK 252. The following calculations are calculated from this[/info_banner_vc]


[info_list_father][info_list_son theme=”right” titleclr=”rgba(214,214,214,0.7)” title_weight=”bold” descclr=”rgba(214,214,214,0.7)” listwidth=”3px” liststyle=”dotted” title=”Administration:” desc=”You typically use between 15 – 20 minutes per employee per week on manual review / reporting of employee working hours. It costs an average of DKK 2,600 per employee per year.” listclr=”#dd9933″ image_id=”355″][info_list_son theme=”right” titleclr=”rgba(214,214,214,0.7)” title_weight=”bold” descclr=”rgba(214,214,214,0.7)” listwidth=”3px” liststyle=”dotted” title=”Every other employee has errors in the payslip:” desc=”Between 0.5% and 5% of the annual salary payment has errors, errors that can be eliminated with Worklogger. If there is error in just 1% of the payroll, it will cost the company DKK 2,600 per employee per year.” listclr=”#dd9933″ image_id=”347″][info_list_son theme=”right” titleclr=”rgba(214,214,214,0.7)” title_weight=”bold” descclr=”rgba(214,214,214,0.7)” listwidth=”3px” liststyle=”dotted” title=”Punctuality:” desc=”On average, 1 hour a week is lost to things like, too long breaks, getting late to work, going home early, smoking breaks, etc. On average, this costs the company DKK 6,900 per employee per year.” listclr=”#dd9933″ image_id=”349″][/info_list_father]
[info_list_father][info_list_son titleclr=”rgba(214,214,214,0.7)” title_weight=”bold” descclr=”rgba(214,214,214,0.7)” listwidth=”3px” liststyle=”dotted” title=”Absence / sickness:” desc=”The vast majority of employees performs better when they know that their presence is monitored at work. Denmark’s Statbank reports that the Danes had an average of 6.76 sick/absence days by 2015. This is a cost to the firm of about DKK 7,600 per employee per year.” listclr=”#dd9933″ image_id=”350″][info_list_son titleclr=”rgba(214,214,214,0.7)” title_weight=”bold” descclr=”rgba(214,214,214,0.7)” listwidth=”3px” liststyle=”dotted” title=”Rounding up/down in work hours:” desc=”It is normal for people to round their hours on the timesheets when they are filled in manually. With Worklogger this can be avoided. If only 7.5 minutes are rounded up/down daily, it costs around DKK 4,800 per employee per year.” listclr=”#dd9933″ image_id=”346″][info_list_son titleclr=”rgba(214,214,214,0.7)” title_weight=”bold” descclr=”rgba(214,214,214,0.7)” listwidth=”3px” liststyle=”dotted” title=”Manual Time Registration:” desc=”Manually registering time on activities and projects costs companies many hours each year. Worklogger’s time registration module keeps track of the time for you, ending the paperwork once and for all!” listclr=”#dd9933″ image_id=”348″][/info_list_father]

8 BENEFITS OF TRACKING TIME AND ATTENDANCE

In the search for increased revenue, and thus, viability, businesses often look outward, rather than inward. According to a small business survey, a mere 20% of small businesses will invest in tools to improve employee productivity this year; support for this strategy lags behind others such as expanding into new markets and launching new customer acquisition methods. As Carl Jung famously said “Who looks outside, dreams; who looks inside, awakes.”

According to an anonymous survey of retail and service industry employees by Kessler International, an incredible 80% of workers admitted to “time theft.” Yet as technology continues to revolutionize the way we do business, small business owners often neglect a crucial aspect of their model: their employee time tracking system. Time and attendance systems based on paper time cards or sheets, memory recall of the past week’s schedule and “buddy punching” lead to hundreds of hours and thousands of dollars lost each year. Switching to an automated system that utilizes time and attendance software will help you track your employees’ time, leading to a more productive, efficient and happy workplace for all involved.

1) SPEND LESS TIME ON PAYROLL.

The most basic benefit to your business is that less time will be spent, both by employees and HR, tracking, recording and processing their time spent working each day, week and month. By upgrading, some businesses cut their time calculating payroll each month by up to 70%. Employees can focus on their respective jobs, rather than the additional task of accounting for themselves.

2) PREVENT BUDDY PUNCHING AND OTHER TIME THEFT.

Time theft can include everything from taking a longer lunch than allotted or clocking in for a friend when they’re late to work, otherwise known as “buddy punching.” The American Payroll Association estimates that over 75% of businesses lose money from buddy punching. Whether intentional or innocuous, time theft can be costly, and automated time and attendance systems prevent it altogether.

3) PREVENT HUMAN ERROR IN BOOKKEEPING.

Nobody is perfect, not even if they have a calculator, spreadsheet or other computation device handy. Even the most accurate typist makes one mistake for every 300 keystrokes.  One misplaced digit or decimal can lead to accounting errors that need to be corrected, or worse, are left uncorrected and can affect your bottom line negatively.

Human error in memory recall.  Buddy punching or knowingly clocking in before starting to work is one thing. Asking employees to recall exactly when they started and finished work, not to mention accounting for breaks, lunches and other lapses; or conversely, when they started working overtime, can be an exercise in futility. Even reporting work hours multiple times a week often only leads to a “somewhat accurate” timesheet, according to a report by AffinityLive.

6) STAY ON THE RIGHT SIDE OF THE LAW.

State and federal labor laws, such as the Fair Labor Standards Act,  regulates things like overtime pay and record keeping, both of which can be problematic to track if you have a manual time and attendance system. Rather than opening yourself up to future lawsuits, which can result in millions of dollars awarded in back wages, stay on the right side of the law with accurate time tracking.

4) KEEP EMPLOYEES INFORMED

An all-too-common question for those working in HR is how much time off an employee has left this year, or whether they have any sick days remaining. Rather than letting discrepancies cut into work, quality time and attendance software will allow employees to access that information on their own at any time.

Allowing employees to see their time records on demand will help them see how well they’re utilizing their time at work. The insight gained from seeing how much time is spent on particular projects or at certain sites can be invaluable and will help them eliminate inefficiencies.

5) SPEND LESS TIME AND RESOURCES ON PAPERWORK.

Merely sorting through, organizing and processing paperwork can be time-consuming. Additionally, the cost of replenishing the items needed to maintain an old time and attendance system, paper, pens/pencils, printer ink and toner, etc. can be prohibitive in the long run

7) UTILIZE A SYSTEM THAT CAN GROW WITH YOUR BUSINESS.

A paper-based system may work, in some respects, for your small business now. If  you expect your business to grow, and who doesn’t hope for the best in that regard, you’ll want a system that can grow with you as you hire more employees and have more information to track.

Rather than beginning the search for an upgrade before it’s too late, get out ahead of the curve and upgrade while your timekeeping needs are still manageable.

8) CREATE A CENTRAL DATABASE THAT CAN BE ACCESSED THROUGHOUT THE COMPANY.

If your company is spread out across multiple offices or sites, it’s much easier to calculate payroll via a system that is standardized for all employees. This creates a central database, with guaranteed practices, that can be accessed from anywhere, including on the go.

The disadvantages of relying on time-consuming and outdated methods of employee time-tracking are numerous, it costs time and money; it can get you in legal trouble; it can lead to stress-related illnesses for those who have to spend hours each week collecting, correcting and calculating timesheets; it distracts employees from completing the tasks they were hired to tackle each week. Rather than staying in the past, embrace the future by switching to a quality time and attendance system, and let your company enjoy the benefits of accurately tracked time.

How would adding an automated time and attendance system save your company money each month?